Что такое oracle procurement
Can your procurement suite automate procure-to-pay, strategic sourcing and supplier management processes? Learn how Oracle Fusion Cloud Procurement’s capabilities, built-in collaboration and analytic insights drive agility, manage risk and increase margins.
Modern Procurement supported by the Oracle Cloud.
Oracle Fusion Cloud Procurement
Oracle Fusion Cloud Procurement is an integrated source-to-settle suite that automates business processes, enables strategic sourcing, improves supplier relationship management and simplifies buying resulting in lower risk, improved savings and greater profitability.
Streamline shopping and manage spend
Simplify the shopping experience
Simplify employee shopping and maximize user adoption with a consumer-like, guided experience. Intuitive search allows you to quickly find the goods and services you need at negotiated prices and ensure compliant buying.
Improve spend compliance
Realize cost savings by directing purchases to approved suppliers offering negotiated prices. Configure approval rules to ensure spend compliance and simplify exception management on all platforms including smart phones and tablets.
Streamline purchasing and payments
Simplify purchasing with automated purchase order creation from approved requisitions and easily manage revisions with full change history. Automated invoice processing minimizes workload, reduces errors and speeds supplier payments.
Manage direct materials, services, and complex procurement
Achieve resilient manufacturing and operations
Maintain supply chain resiliency and execution through the steady flow of materials and services enabling your core business operations to avoid risks, maximize uptime and achieve planned production levels and revenue targets.
Manage project-driven supply chains
Manage risk and improve efficiency through products and services delivered to specific projects. Ensure end to end supply integrity, accurate cost allocation and customer invoicing based on percentage or milestone completion.
Deliver the perfect order
Provide better customer service, rapid order processing and maximize fill rates with back-to-back and drop ship fulfillment. Avoid stockouts across locations through automated replenishment purchases while optimizing cashflow.
Increase agility with Supplier Relationship Management
Verify suppliers and reduce risk
Leverage Oracle DataFox Supplier Intelligence Cloud’s AI and natural language processing to create and maintain accurate supplier profiles. Enhance risk visibility across the supplier lifecycle with configurable alerts and scores.
Monitor supplier developments
Gain constant visibility into suppliers and proactively mitigate risk to ensure continuous supply. Receive timely alerts and customized risk scores to stay on top of developments that may affect a supplier’s risk and capabilities.
Maximize supplier value
Assess suppliers and minimize disruptions through structured evaluations that include risk attributes, regulatory certifications and capabilities. Strengthen sustainable supplier relationship management for greater business value.
Deliver greater value through strategic sourcing
Reduce costs and increase value
Leverage analytics to identify opportunities for cost savings, spend consolidation and receive greater value from suppliers. Develop programs to manage your supply base more effectively and improve business outcomes.
Optimize sourcing productivity
Gather requirements from internal experts and speed RFX creation through guided authoring, built-in collaboration, editing and approval workflows. Initiate negotiations faster to quickly realize greater savings and value.
Improve productivity and time to value
Leverage sourcing best practices, proactively monitor and evaluate negotiations against savings goals. Make better and quicker awards using analytics-driven recommendations to maximize value and increase savings.
Manage supplier contract lifecycle and compliance
Accelerate contract creation
Streamline contract creation with MS Word and improve productivity during drafting and negotiations using guided authoring, pre-approved templates and legal clauses. Built-in collaboration and approval flows speed contract completion.
Enable standards compliance
Enable business users to draft, negotiate and amend contracts with minimal legal involvement. Ensure conformity to corporate policies and legal standards while improving efficiency, quality, risk protection and business partnerships.
Mitigate supplier risk
Streamline contract negotiations and compare proposed changes to standard terms. Quickly resolve differences with required approvals, audit trails and eSignatures resulting in compliant contracts and risk mitigation.
Improve contract visibility
Easily locate supplier contracts using a secure, searchable, centralized repository. Gain complete visibility into contract portfolio and obligations, risks and required amendments. Receive advance alerts of expiring contracts.
Increase business value through analytic insights
Identify value opportunities
Analyze company spend across multiple dimensions including category, business unit, geography, and cost center. Gain actionable insights into spend patterns to rationalize your supply base and negotiate better pricing and value.
Improve category intelligence
Respond to shifting market dynamics through data-driven insights and strategies. Identify changes in supply and buying needs and find best in class suppliers through more effective sourcing to attain better businesses outcomes.
Manage supplier performance
Gain insight into supplier performance against contractual obligations such as price, service and delivery performance. Identify areas for supplier diversification, improvements in execution and quality while mitigating risk.
Improve supplier collaboration and productivity
Streamline supplier collaboration
Manage supplier activities and document exchange. Easy to use portal provides access to supplier registration, profile, catalogs, orders, shipments, invoices, forecasts and more via self-service.
Improve electronic communication
Oracle Business Network streamlines and automates electronic transactions with real-time visibility into status, exceptions and errors. Trading partners can exchange documents in their preferred standard format.
Discover trading partners
Easily search for trading partners who are already using OBN to establish electronic communications and exchange transactions with speed and efficiency.
Can your procurement suite automate procure-to-pay, strategic sourcing and supplier management processes? Learn how Oracle Fusion Cloud Procurement’s capabilities, built-in collaboration and analytic insights drive agility, manage risk and increase margins.
Modern Procurement supported by the Oracle Cloud.
Use Case 5: Use Redline capability to manage changes to contract.
Oracle provides the capability to download the contract into MS word and then make edits with track changes on (Redline) and then upload it back by Accepting all changes. This keeps an audit trail of what changes were made with appropriate comments. This feature is only available in Oracle cloud and integrates with the sourcing module to have a seamless RFQ to Contract process flow.
Oracle Fusion Cloud Procurement
Oracle Fusion Cloud Procurement is an integrated source-to-settle suite that automates business processes, enables strategic sourcing, improves supplier relationship management and simplifies buying resulting in lower risk, improved savings and greater profitability.
Streamline shopping and manage spend
Simplify the shopping experience
Simplify employee shopping and maximize user adoption with a consumer-like, guided experience. Intuitive search allows you to quickly find the goods and services you need at negotiated prices and ensure compliant buying.
Improve spend compliance
Realize cost savings by directing purchases to approved suppliers offering negotiated prices. Configure approval rules to ensure spend compliance and simplify exception management on all platforms including smart phones and tablets.
Streamline purchasing and payments
Simplify purchasing with automated purchase order creation from approved requisitions and easily manage revisions with full change history. Automated invoice processing minimizes workload, reduces errors and speeds supplier payments.
Manage direct materials, services, and complex procurement
Achieve resilient manufacturing and operations
Maintain supply chain resiliency and execution through the steady flow of materials and services enabling your core business operations to avoid risks, maximize uptime and achieve planned production levels and revenue targets.
Manage project-driven supply chains
Manage risk and improve efficiency through products and services delivered to specific projects. Ensure end to end supply integrity, accurate cost allocation and customer invoicing based on percentage or milestone completion.
Deliver the perfect order
Provide better customer service, rapid order processing and maximize fill rates with back-to-back and drop ship fulfillment. Avoid stockouts across locations through automated replenishment purchases while optimizing cashflow.
Increase agility with Supplier Relationship Management
Verify suppliers and reduce risk
Leverage Oracle DataFox Supplier Intelligence Cloud’s AI and natural language processing to create and maintain accurate supplier profiles. Enhance risk visibility across the supplier lifecycle with configurable alerts and scores.
Monitor supplier developments
Gain constant visibility into suppliers and proactively mitigate risk to ensure continuous supply. Receive timely alerts and customized risk scores to stay on top of developments that may affect a supplier’s risk and capabilities.
Maximize supplier value
Assess suppliers and minimize disruptions through structured evaluations that include risk attributes, regulatory certifications and capabilities. Strengthen sustainable supplier relationship management for greater business value.
Deliver greater value through strategic sourcing
Reduce costs and increase value
Leverage analytics to identify opportunities for cost savings, spend consolidation and receive greater value from suppliers. Develop programs to manage your supply base more effectively and improve business outcomes.
Optimize sourcing productivity
Gather requirements from internal experts and speed RFX creation through guided authoring, built-in collaboration, editing and approval workflows. Initiate negotiations faster to quickly realize greater savings and value.
Improve productivity and time to value
Leverage sourcing best practices, proactively monitor and evaluate negotiations against savings goals. Make better and quicker awards using analytics-driven recommendations to maximize value and increase savings.
Manage supplier contract lifecycle and compliance
Accelerate contract creation
Streamline contract creation with MS Word and improve productivity during drafting and negotiations using guided authoring, pre-approved templates and legal clauses. Built-in collaboration and approval flows speed contract completion.
Enable standards compliance
Enable business users to draft, negotiate and amend contracts with minimal legal involvement. Ensure conformity to corporate policies and legal standards while improving efficiency, quality, risk protection and business partnerships.
Mitigate supplier risk
Streamline contract negotiations and compare proposed changes to standard terms. Quickly resolve differences with required approvals, audit trails and eSignatures resulting in compliant contracts and risk mitigation.
Improve contract visibility
Easily locate supplier contracts using a secure, searchable, centralized repository. Gain complete visibility into contract portfolio and obligations, risks and required amendments. Receive advance alerts of expiring contracts.
Increase business value through analytic insights
Identify value opportunities
Analyze company spend across multiple dimensions including category, business unit, geography, and cost center. Gain actionable insights into spend patterns to rationalize your supply base and negotiate better pricing and value.
Improve category intelligence
Respond to shifting market dynamics through data-driven insights and strategies. Identify changes in supply and buying needs and find best in class suppliers through more effective sourcing to attain better businesses outcomes.
Manage supplier performance
Gain insight into supplier performance against contractual obligations such as price, service and delivery performance. Identify areas for supplier diversification, improvements in execution and quality while mitigating risk.
Improve supplier collaboration and productivity
Streamline supplier collaboration
Manage supplier activities and document exchange. Easy to use portal provides access to supplier registration, profile, catalogs, orders, shipments, invoices, forecasts and more via self-service.
Improve electronic communication
Oracle Business Network streamlines and automates electronic transactions with real-time visibility into status, exceptions and errors. Trading partners can exchange documents in their preferred standard format.
Discover trading partners
Easily search for trading partners who are already using OBN to establish electronic communications and exchange transactions with speed and efficiency.
Oracle Procurement Contracts is a module that is often misunderstood and hence underutilized. One common misconception is that this module is complex to implement and use leading clients to keep their contracts outside of Oracle.
Some of the common pain points associated with contracts being offline are as follows:
- Inability to quickly search for relevant contracts
- Inability to track contract expiry leading to contracts being outdated
- Nonstandardized and hard-coded terms and conditions on Purchasing and Sourcing documents.
This blog aims to illustrate simple examples of how Procurement contracts can be used and are highly relevant to all businesses.
b) By using the Contract Library to create a template
In this method, depending on the contract type, contract templates can be defined with clauses that include the verbiage of the contract. For Example, contract type such as ‘Master Service Agreement’ or ‘Non-Disclosure’ can be defined, and a contract template can be assigned to that contract type such that whenever there is a new contract that needs to be defined between your organization and the supplier, Oracle will apply the template and build the contract for you. The advantage here is that you will get all the benefits for the contract library, highlighted in the above section. This is a preferred method when you want to use Procurement Contracts to their full potential.
Use Cases for Oracle Procurement Contracts:
The 2 pillars of Procurement Contracts:
Contract Library: This is where the contract verbiage is stored in the form of clauses and templates. These clauses and templates are created, maintained, and approved in the library. These can be used on Purchasing, Sourcing documents, or on standalone contracts (Not related to purchasing and sourcing documents).
Contract Workbench: This is the repository where standalone contracts can be created, maintained, and signed between your organization and the Supplier.
Oracle Fusion Cloud Procurement
Oracle Fusion Cloud Procurement is an integrated source-to-settle suite that automates business processes, enables strategic sourcing, improves supplier relationship management and simplifies buying resulting in lower risk, improved savings and greater profitability.
Streamline shopping and manage spend
Simplify the shopping experience
Simplify employee shopping and maximize user adoption with a consumer-like, guided experience. Intuitive search allows you to quickly find the goods and services you need at negotiated prices and ensure compliant buying.
Improve spend compliance
Realize cost savings by directing purchases to approved suppliers offering negotiated prices. Configure approval rules to ensure spend compliance and simplify exception management on all platforms including smart phones and tablets.
Streamline purchasing and payments
Simplify purchasing with automated purchase order creation from approved requisitions and easily manage revisions with full change history. Automated invoice processing minimizes workload, reduces errors and speeds supplier payments.
Manage direct materials, services, and complex procurement
Achieve resilient manufacturing and operations
Maintain supply chain resiliency and execution through the steady flow of materials and services enabling your core business operations to avoid risks, maximize uptime and achieve planned production levels and revenue targets.
Manage project-driven supply chains
Manage risk and improve efficiency through products and services delivered to specific projects. Ensure end to end supply integrity, accurate cost allocation and customer invoicing based on percentage or milestone completion.
Deliver the perfect order
Provide better customer service, rapid order processing and maximize fill rates with back-to-back and drop ship fulfillment. Avoid stockouts across locations through automated replenishment purchases while optimizing cashflow.
Increase agility with Supplier Relationship Management
Verify suppliers and reduce risk
Leverage Oracle DataFox Supplier Intelligence Cloud’s AI and natural language processing to create and maintain accurate supplier profiles. Enhance risk visibility across the supplier lifecycle with configurable alerts and scores.
Monitor supplier developments
Gain constant visibility into suppliers and proactively mitigate risk to ensure continuous supply. Receive timely alerts and customized risk scores to stay on top of developments that may affect a supplier’s risk and capabilities.
Maximize supplier value
Assess suppliers and minimize disruptions through structured evaluations that include risk attributes, regulatory certifications and capabilities. Strengthen sustainable supplier relationship management for greater business value.
Deliver greater value through strategic sourcing
Reduce costs and increase value
Leverage analytics to identify opportunities for cost savings, spend consolidation and receive greater value from suppliers. Develop programs to manage your supply base more effectively and improve business outcomes.
Optimize sourcing productivity
Gather requirements from internal experts and speed RFX creation through guided authoring, built-in collaboration, editing and approval workflows. Initiate negotiations faster to quickly realize greater savings and value.
Improve productivity and time to value
Leverage sourcing best practices, proactively monitor and evaluate negotiations against savings goals. Make better and quicker awards using analytics-driven recommendations to maximize value and increase savings.
Manage supplier contract lifecycle and compliance
Accelerate contract creation
Streamline contract creation with MS Word and improve productivity during drafting and negotiations using guided authoring, pre-approved templates and legal clauses. Built-in collaboration and approval flows speed contract completion.
Enable standards compliance
Enable business users to draft, negotiate and amend contracts with minimal legal involvement. Ensure conformity to corporate policies and legal standards while improving efficiency, quality, risk protection and business partnerships.
Mitigate supplier risk
Streamline contract negotiations and compare proposed changes to standard terms. Quickly resolve differences with required approvals, audit trails and eSignatures resulting in compliant contracts and risk mitigation.
Improve contract visibility
Easily locate supplier contracts using a secure, searchable, centralized repository. Gain complete visibility into contract portfolio and obligations, risks and required amendments. Receive advance alerts of expiring contracts.
Increase business value through analytic insights
Identify value opportunities
Analyze company spend across multiple dimensions including category, business unit, geography, and cost center. Gain actionable insights into spend patterns to rationalize your supply base and negotiate better pricing and value.
Improve category intelligence
Respond to shifting market dynamics through data-driven insights and strategies. Identify changes in supply and buying needs and find best in class suppliers through more effective sourcing to attain better businesses outcomes.
Manage supplier performance
Gain insight into supplier performance against contractual obligations such as price, service and delivery performance. Identify areas for supplier diversification, improvements in execution and quality while mitigating risk.
Improve supplier collaboration and productivity
Streamline supplier collaboration
Manage supplier activities and document exchange. Easy to use portal provides access to supplier registration, profile, catalogs, orders, shipments, invoices, forecasts and more via self-service.
Improve electronic communication
Oracle Business Network streamlines and automates electronic transactions with real-time visibility into status, exceptions and errors. Trading partners can exchange documents in their preferred standard format.
Discover trading partners
Easily search for trading partners who are already using OBN to establish electronic communications and exchange transactions with speed and efficiency.
Can your procurement suite automate procure-to-pay, strategic sourcing and supplier management processes? Learn how Oracle Fusion Cloud Procurement’s capabilities, built-in collaboration and analytic insights drive agility, manage risk and increase margins.
Modern Procurement supported by the Oracle Cloud.
Use Case 4: Send Expiry notifications.
Oracle provides the feature to use the notification mailer to generate expiration notifications. For Example, the contract can be defined so that X days before the contract’s end date, a reminder notification be sent to the contract administrator to renew/update the contract.
Conclusion:
Procurement Contracts is very flexible and has a low upfront configuration. With proper training and system implementation guidance, this module can help alleviate pain points associated with Contract management in your organization.
Posted on February 11th, 2012 by Sanjit Anand || Email This Post
Oracle Procurement Contracts – creates and enforces better purchasing contracts throughout the enterprise while functioning as a key component of Oracle Advanced Procurement, the integrated suite that dramatically cuts all supply management costs
Procurement contracts play a critical role in all businesses. Companies rely on procurement contracts to define:
- Specific products or services that they buy.
- Contract terms governing their price, shipment, payment, quality, and other mutual obligations of the involved parties.
As we Know , Oracle Procurement supports the basic business processes of the procurement contract life cycle, whereas Oracle Procurement Contracts enhances the ability of buying organizations to manage these stages by adding sophisticated contract management and compliance features to Oracle Purchasing, Oracle Sourcing, and Oracle iSupplier Portal.
The Process Flow
The following overview diagram illustrates the Oracle Procurement Contracts features that support the various stages of the procurement contract life cycle
Key Features
- Establish Contract Standards : You establish company-wide standards to manage your contracts by incorporating best practices that ensure all contracts are authored and executed based on approved legal and business policies and procedures.
- Author Contracts : When you author contract terms, you leverage standard clauses, templates, and business rules set up in the library to define contractual obligations driven by legal and business requirements.
- Negotiate Contracts : In this phase i.e during negotiation,
- you create sourcing documents, such as RFIs or RFQs, with draft contract terms.
- Suppliers review, respond, and may suggest changes to the contractual terms.
- After all parties have reached agreement, and all sourcing documents have been submitted, an award is made.
- You track and archive all interactions with the prospective sellers for retrieval in case of disputes.
- For the contract approval and signature process, you specify and communicate the guidelines to the concerned individuals in your organization, and you authorize who can sign the contracts in your organization
- The contracts are monitored to ensure that the contractual obligations, as defined in the contract terms, are fulfilled. Alerting and escalation mechanisms are defined and adhered to.
- Take a note , Amendments to contract terms are routed to designated individuals for approval. You keep track of the changes for audit trail purposes.
- you can renegotiate the contract to obtain optimal market pricing, or you can decide to close out the contract.
- The search is performed for Oracle Purchasing, Oracle Sourcing, and Repository Contracts.
To support the Contract Lifecycle, Procurement Contracts has following key components:
- Contract Terms Library
- Contract Terms maintenance and approval
- Deliverables
- Contract Expert
- Contracts Repository
Is Procurement Contract a separate module
Yes, This is seprate Module and Implementaion required some additional products
For all the features to function properly, Oracle Procurement Contracts requires installation and implementation of the following modules:
- Oracle Purchasing: PO Module provides the backbone to author, approve, amend, communicate, and print contracts.
- Oracle Contracts: This module provides contract terms library, contract document attachment, and contract terms authoring capabilities.
- Oracle General Ledger: Basic setup for accounting come from here and enables set up of ledgers and books.
- Oracle Human Resources: HRMS provides organization setup information.
- Oracle Workflow: This Module Provides notifications related to approvals of clauses, templates, and contracts.
- Oracle XML Publisher: Provides information on setting up and using RTF and PDF templates that are used to preview and print contracts and contract templates.
The following conditional dependencies provide additional functionality but are not required for Oracle Procurement Contracts to function:
- Oracle Sourcing: Provides complete contract terms negotiation capabilities.
- Oracle iSupplier Portal: Allows suppliers to view contract terms and request changes.
- Oracle E-Record: Provides electronic signature capabilities to Oracle Procurement Contracts.
In Summary:
Procurement Contracts is a powerful tool that allows you to automate your Contract Management process and seamlessly integrate it with your Procurement process.Standardise your process
- Enforce policies
- Eliminate sub-optimal contracts
- Reduce exposure to unnecessary risk
Streamline your processes
- Simplify contract creation
- Streamline approvals
- Streamline management of contracts
Allow your users to Comply with Flexibility
- Visibility into contracts for key stakeholders
- Enforce contract pricing and terms
- Track internal and external compliance
Report
- All your information is in a single repository
- Management reporting
- Operational reporting
Posted in Oracle Purchasing | No Comments » Email This Post |
Use Case 1: Create and Maintain PO and Sourcing Terms and Conditionsa) The Contract Library can be used to create and maintain clauses that can be applied to a contract template which can be applied on a Purchasing or Sourcing document such as Standard Purchase Order, Blanket Purchase Agreement, RFI, RFQ, etc.
b) These clauses and templates, when created/modified, are routed for approval. Oracle has provided a highly configurable approval hierarchy for clause and template approvals. For Example, based on clause type, the clauses can be routed to different people within the organization for approval.
c) Oracle maintains Version control, and this allows the users of the contract library to review the differences between past and current versions
Guide to Oracle Cloud: 5 Steps to Ensure a Successful Move to the Cloud
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d) Clauses/Templates can be ‘Global’ or ‘Local,’ implying that they can be created in one Operating unit/Business unit and adopted in others. In such a case, the Clause/Template created in the source Operating Unit/Business unit becomes the ‘Global’ clause. The local versions adopted in other Operating units/business units become the ‘Local’ clauses. This is extremely helpful in minimizing the effort to create and maintain clauses. New versions can just be created just once in the ‘Global’ Operating unit/business unit and adopted in local operating units.
e) Oracle provides the capability to auto-apply contract templates to the purchasing/sourcing documents. Buyers may or may not be able to edit the clauses on the actual documents depending on setups. If, as an organization, you want to allow the buyers to update/delete the clauses on the actual purchasing documents, Oracle allows review of policy deviations. The buyer is also able to view if there are more recent versions of the clauses which are being applied on the purchasing and sourcing document
f) Contractual Deliverables can be assigned to buyers/suppliers within a contract template, and due dates can be assigned. Due dates can be fixed or milestone-driven, for Example, X days after the closing of a purchase order. These deliverables are visible in iSupplier, and the Supplier will receive notifications if they become overdue.
g) Contract Expert is another tool that Oracle provides that auto applies clauses to the purchasing/sourcing documents based on responses to a pre-configured questionnaire. This is helpful for those organizations where the contract clauses applied to purchasing documents are complex in nature and cannot be put into a single template per document type.
h) Oracle also has the capability to import the clauses from word/PDF, which can help minimize setup time
a) By uploading the signed contract as an attachment in Oracle
This is a method used by clients who do not have many changes in their contract verbiage and only intend to use the contract workbench as a true repository of their signed contracts. The benefit is that there is low upfront maintenance. However, comparing past and current versions of the same contract is not really obvious since they reside within the attachment.
Use Case 2: Create and Maintain Repository Contracts
There are 2 ways clients can use Contract Workbench to create and maintain Repository Contracts, such as Non-Disclosures, Master Service Agreements, etc.
Use Case 3: Enterprise-wide search
Oracle provides an Advanced search function that allows you to search for contacts based on different criteria such as ‘Contract Type,’ ‘Start Date,’ ‘Supplier,’ ‘Status,’ ‘Operating Unit,’ etc. If you leave the Operating unit field blank, then the system does an Enterprise-wide search. Additionally, the Keyword search function is also available to search for contracts.
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