Raid log в управлении проектами
Project management is simple when everything goes smoothly. But that’s not always the case. When things get rough, it’s important to document the changes that happen in the project. This can help your team track changes, learn from these challenges, and apply that information to the next project.
In this article, we’ll explain what a RAID log is and why these logs are great tools to use for project management.
Why use a RAID log?
Keeping a RAID log is crucial because all four of its elements — risks, assumptions, issues, and dependencies — are inherent in every project. Failure to properly address these elements in the planning phase can lead to problems down the road like delays, blown deadlines, and even blown budgets.
What’s more, the RAID log serves as a great management tool that can help you consolidate information and keep the project on track. RAID logs are also helpful for assessing changes to the project conditions, optimizing effort and resource allocation, and requesting support from management and stakeholders.
Risks
Risks are unexpected events that can affect your project, for better or for worse. A risk can impact anything — including people, processes, technology, and resources. Risks are distinct from issues in that issues are known ahead of time, whereas risks are events that might happen — and you might not be able to tell when.
RAID logs can become cluttered
If you document every decision made in a RAID log down to the smallest individual choice, the log can quickly become cluttered and finding information can be challenging. Agreeing on the level of detail is an important distinction for your team to maintain their RAID log. Before you begin creating a RAID log, ensure your team has a clear understanding of what decisions and issues should or should not be included.
To prevent clutter, your team should decide specifically what information is the most important to document in a RAID log. This leaves only the most important information in the log, making referencing it easier for project stakeholders to find the information they need.
Is a RAID log the same as a risk and issue log?
RAID logs are inherently more comprehensive than risk and issue logs. RAID logs capture the same information — risks and issues — plus assumptions and decisions, which give a more well-rounded view of the project than risk and issue logs can.
Documentation for future changes
Your team should document the processes and decisions made as your project progresses. That way, the changes you make during your current project can help inform decisions on future projects. In that way, RAID logs can help you learn and utilize your experience for future challenges.
Templatize your RAID logs
It's easy to create a RAID log template that fits your team’s needs. In the event that a new project manager comes along or you are training someone on your team’s important processes, the general concept of a RAID log is simple. RAID logs are designed to be used repeatedly. The easiest way to do this is to make a template that best fits your team’s needs and use that same template for every project.
14. Как определять объём работ?
Для этого используют методики разбивки продукта, анализа требований, системной инженерии, системного анализа, анализа стоимости и анализа альтернатив. Последний реализуется путём мозгового штурма либо парного сопоставления.
Fast cataloging
One of the major benefits of using a RAID log is the ability to catalog important information quickly in one central place. As soon as an issue occurs or a decision is made, a project manager can quickly jot down that action in the corresponding section of the RAID log.
4. Какие вы знаете творческие методы решения проблем?
При возникновении сложной ситуации важно вовлечь в её решение всю команду. Тут неплохой результат может дать классический мозговой штурм, а дополнит его система « шести шляп мышления ».
Document all decisions in one place
RAID logs give your team a central place to find information relating to a project. If a team member needs to discuss an issue with the right stakeholder, the RAID log can point them to the right person.
Not only does it document who owns what, but it also serves as a high-level overview of the project’s process. Team members can easily take a look at any actions that are currently in progress or decisions that were made recently. Because each section is clearly labeled, team members can find the information that is most relevant to them.
Fast cataloging
One of the major benefits of using a RAID log is the ability to catalog important information quickly in one central place. As soon as an issue occurs or a decision is made, a project manager can quickly jot down that action in the corresponding section of the RAID log.
How to use a RAID log
RAID logs can be as simple as a piece of paper with four quadrants dedicated to each part of the acronym, but they’re most effective when everyone on the team can access information in one place.
To create a RAID log, follow these four steps:
Identify the best way to present your RAID log. As mentioned above, a RAID log can be as simple as a piece of paper divided into four sections. However, this may not be the most efficient way for your team to access this information. Decide with your team if you want to implement this log in a document, spreadsheet, or a different type of software.
Discuss initial risks, assumptions, and dependencies. By being proactive, you can ensure that everyone on your team is aware of potential issues and how to prevent them.
Update the log regularly. The RAID log is only accurate when it’s updated regularly. Use the log as the project progresses and update the corresponding sections appropriately.
Reflect after the project is over. When your team is hosting a project post-mortem, use the RAID log to help in your conversation on how you can improve for your next project.
RAID logs are supplemental
Your RAID log should not be the only source of truth when it comes to project management. It’s a helpful tool to jot major decisions, key dependencies, and any issues that come up along the way. However, if you’re looking for more granular information about project specifics, using something like a project plan may suit your needs better.
In addition to a RAID log, make sure your team also has a centralized tool where all of your work information lives. That way, every team member—regardless of department or function—can access the project information they need. The best way to do this is with a work management tool.
How Wrike can help with your RAID logs
With Wrike, you’ll be able to store your RAID logs in one centralized location, making it simple for all vested parties to access and update the log. What’s more, you’ll be able to communicate with your colleagues and get real-time responses on revisions to the RAID log.
Want to see all the ways Wrike can help you implement RAID logs and streamline project management at your organization? Get started with a free two-week trial today!
Issues
Issues are problems that occurred during the project that you did not expect. Issues are different from risks because you don’t expect them to occur. Risks are a potential problem that you anticipate, while issues pop up unexpectedly. It’s important to track issues as they occur so your team can refer back to how the issues were resolved. If future issues arise because of this initial issue, documentation can help your team identify the root cause.
Risks
Risks are any potential problems that can have an adverse effect on the project. It’s critical to proactively identify project risks before a project begins. That way, you can identify solutions to those risks before they happen, and give your team the tools they need to understand what to do if they encounter project risks along the way. Proactively implementing project risk management can prevent major issues from developing later in the project.
This section of a RAID log is similar to a risk register, which aims to identify, analyze, and solve risks preemptively. If your team actively uses a risk register, you can implement it in the R section of the RAID log. In addition to proactive risk management, you can also use the risks section in your RAID log to document any unexpected risks as they occur. When the team identifies a risk, they should assign a clear owner to manage that issue if it comes up later in the project.
3. Что такое закон Парето?
Это метод статистического анализа, помогающий прожект-менеджеру определять приоритеты между несколькими действиями. Закон основан на том, что « 20 % усилий дают 80 % результата ». В количественном анализе метод применяют, чтобы определить 20 % причин, которые создадут 80 % проблем.
Cons of using a RAID log
While RAID logs are a helpful tool to use, there are some downsides to using one.
Using software for a RAID log
Creating a RAID log with work management software like Asana can help you organize all of your log items consistently. By clearly defining deadlines, stakeholders, and action items, your team will be able to get back to accomplishing the work they do best.
В этой статье вы найдёте 15 вопросов, которые может услышать любой, кто претендует на должность прожект-менеджера. Ответы даны в кратком виде, что позволит освежить память непосредственно перед собеседованием. Если же что-нибудь вам незнакомо, более подробную информацию всегда можно найти на просторах сети.
10. Что такое диаграмма рыбьей кости?
Она же диаграмма Исикавы и причинно-следственных связей. Отображает первопричины определённого события. В контексте управления инструмент применяется для мониторинга рисков и контроля качества.
RAID logs can become cluttered
If you document every decision made in a RAID log down to the smallest individual choice, the log can quickly become cluttered and finding information can be challenging. Agreeing on the level of detail is an important distinction for your team to maintain their RAID log. Before you begin creating a RAID log, ensure your team has a clear understanding of what decisions and issues should or should not be included.
To prevent clutter, your team should decide specifically what information is the most important to document in a RAID log. This leaves only the most important information in the log, making referencing it easier for project stakeholders to find the information they need.
How to use a RAID log
RAID logs can be as simple as a piece of paper with four quadrants dedicated to each part of the acronym, but they’re most effective when everyone on the team can access information in one place.
To create a RAID log, follow these four steps:
Identify the best way to present your RAID log. As mentioned above, a RAID log can be as simple as a piece of paper divided into four sections. However, this may not be the most efficient way for your team to access this information. Decide with your team if you want to implement this log in a document, spreadsheet, or a different type of software.
Discuss initial risks, assumptions, and dependencies. By being proactive, you can ensure that everyone on your team is aware of potential issues and how to prevent them.
Update the log regularly. The RAID log is only accurate when it’s updated regularly. Use the log as the project progresses and update the corresponding sections appropriately.
Reflect after the project is over. When your team is hosting a project post-mortem, use the RAID log to help in your conversation on how you can improve for your next project.
Pros of using a RAID log
RAID logs are a beneficial tool to have in your project management toolbox. Here are a few reasons why.
Document all decisions in one place
RAID logs give your team a central place to find information relating to a project. If a team member needs to discuss an issue with the right stakeholder, the RAID log can point them to the right person.
Not only does it document who owns what, but it also serves as a high-level overview of the project’s process. Team members can easily take a look at any actions that are currently in progress or decisions that were made recently. Because each section is clearly labeled, team members can find the information that is most relevant to them.
Templatize your RAID logs
It's easy to create a RAID log template that fits your team’s needs. In the event that a new project manager comes along or you are training someone on your team’s important processes, the general concept of a RAID log is simple. RAID logs are designed to be used repeatedly. The easiest way to do this is to make a template that best fits your team’s needs and use that same template for every project.
Using software for a RAID log
Creating a RAID log with work management software like Asana can help you organize all of your log items consistently. By clearly defining deadlines, stakeholders, and action items, your team will be able to get back to accomplishing the work they do best.
One of the most critical aspects of project management is assessing and tracking the risks, assumptions, issues, and dependencies that could impact the project’s success. That’s precisely where a RAID log comes into play.
So, what is a RAID log? In this article we’re diving deep into the RAID log definition and looking at RAID log examples. We’ll also identify ways to successfully implement a RAID log in your next project.
2. Что такое метод критического пути?
Под критическим путём понимают все задачи, которые определяют окончательную дату запуска проекта. И если из-за одной задачи график нарушается на день, весь проект задерживается на день . А ведь иногда возникают задачи, которые выходят за рамки критического пути. Для решения таковых в расписании должны быть предусмотрены специальные временные резервы.
Decisions or Dependencies
Similar to the “A” in RAID, “D” can stand for either decisions or dependencies. If your project is more free-form, your team might want to highlight the decisions made to get to your solution. If your project has many intricate tasks that rely on each other, dependencies would be a more relevant choice.
Decisions are all of the concrete choices that are made along the way. These are all of the final thoughts and ideas that push a project into fruition. It’s important to document what decision was made, who made it, and why that decision was chosen. If your team uses an iterative process like kaizen, this documentation can be helpful for making improvements for future projects.
A dependency in project management is a task that relies on the completion of a different task. If there are major dependencies in a project that can prevent the project from moving forward, document them in the RAID chart. Visualizing dependencies can help your team members understand what tasks need to be completed first, before moving on to the next step. You can often find dependencies organized in a Gantt chart.
When to use a RAID log
RAID logs are good tools to use when you start planning your project. They’re also best used consistently as your project progresses, so you can document important action items that need to be checked on, any decisions that are made, or big issues that arise.
The RAID log is helpful for quick line items, but this tool shouldn’t be your sole form of project management. Think of a RAID log as an incident log for project management—if there’s a major event in the project, document it on the RAID log. Make sure you’re combining a RAID log with a more robust project management system that keeps all of your team’s work, tasks, and plans on track.
RAID logs are supplemental
Your RAID log should not be the only source of truth when it comes to project management. It’s a helpful tool to jot major decisions, key dependencies, and any issues that come up along the way. However, if you’re looking for more granular information about project specifics, using something like a project plan may suit your needs better.
In addition to a RAID log, make sure your team also has a centralized tool where all of your work information lives. That way, every team member—regardless of department or function—can access the project information they need. The best way to do this is with a work management tool.
Decisions
Every decision made throughout a project should be logged and recorded to serve as a reference for teams to look at for their future projects. Details of decisions, including who made the decision, when it was implemented, and why it was made in the first place, should all be included.
In the alternate version of a RAID log, every decision that’s made throughout the project is recorded and includes the decision maker, the date and time of the decision, and the justification for the decision.
15. Что такое система распределения работ?
Система распределения работ определяет перечень действий, необходимых для проекта, включая вспомогательные действия. Система основана на уровнях, причём вся работа требует чёткого понимания. Используется дневник распределения работ, включающий в себя дополнительные детали. Когда всё известно о работе и зависимостях, тогда оценки времени и усилий будут точны .
Project management is simple when everything goes smoothly. But that’s not always the case. When things get rough, it’s important to document the changes that happen in the project. This can help your team track changes, learn from these challenges, and apply that information to the next project.
In this article, we’ll explain what a RAID log is and why these logs are great tools to use for project management.
12. Что такое метод «Шести сигм»?
«Шесть сигм» — это показатель качества, который стремится к совершенству. Метод основан на данных для устранения дефектов. Зрелость производственного процесса описывается в качестве σ-рейтинга отклонений либо процентом бездефектной продукции на выходе. При грамотном применении помогает завершать проект вовремя и снижать риск провала.
Document all decisions in one place
RAID logs give your team a central place to find information relating to a project. If a team member needs to discuss an issue with the right stakeholder, the RAID log can point them to the right person.
Not only does it document who owns what, but it also serves as a high-level overview of the project’s process. Team members can easily take a look at any actions that are currently in progress or decisions that were made recently. Because each section is clearly labeled, team members can find the information that is most relevant to them.
Issues
Issues are problems that occurred during the project that you did not expect. Issues are different from risks because you don’t expect them to occur. Risks are a potential problem that you anticipate, while issues pop up unexpectedly. It’s important to track issues as they occur so your team can refer back to how the issues were resolved. If future issues arise because of this initial issue, documentation can help your team identify the root cause.
What are the advantages of using a RAID log?
Using a RAID log offers plenty of advantages to project managers. RAID logs help PMs plan more efficiently, capture critical project information, and compile data that can be used to inform and improve future projects.
How to use a RAID log
RAID logs can be as simple as a piece of paper with four quadrants dedicated to each part of the acronym, but they’re most effective when everyone on the team can access information in one place.
To create a RAID log, follow these four steps:
Identify the best way to present your RAID log. As mentioned above, a RAID log can be as simple as a piece of paper divided into four sections. However, this may not be the most efficient way for your team to access this information. Decide with your team if you want to implement this log in a document, spreadsheet, or a different type of software.
Discuss initial risks, assumptions, and dependencies. By being proactive, you can ensure that everyone on your team is aware of potential issues and how to prevent them.
Update the log regularly. The RAID log is only accurate when it’s updated regularly. Use the log as the project progresses and update the corresponding sections appropriately.
Reflect after the project is over. When your team is hosting a project post-mortem, use the RAID log to help in your conversation on how you can improve for your next project.
RAID logs have to be updated regularly
A RAID log is only up-to-date when a project manager updates it. If a project manager does not consistently add new information in real time, the RAID log becomes obsolete. This can be challenging if a project manager is unable to update the log consistently. Outdated information can create confusion for other stakeholders, so it’s important to have consistent messaging throughout all forms of communication.
Actions or Assumptions
Depending on how your team sets up your RAID log, the A in RAID can stand for either actions or assumptions. You can use both of these options in your RAID log, or you can choose one individually. If you’re wondering which type works best for your team, choose:
Actions if your project has a lot of moving parts.
Assumptions if it’s a long-term project that requires a lot of forethought.
Actions—or action items—are all things that need to be done throughout the duration of the project. Action items should always have a clear owner so everyone knows who is responsible for each specific item. If there are multiple owners of an action item, clearly identify which individual is responsible for which deliverable. Project managers should regularly check on open project tasks or action items to ensure that the project continues moving.
Assumptions are things that your team anticipates will go a certain way during the planning process. In regards to project management, assumptions are factors that the team is already certain about. This could be because of either experience or expertise. A good example of an assumption in project management is assuming a crucial part of a machine arrives safely and on time.
Since you can’t plan for everything, your team members have to make assumptions along the way. It’s critical to document the assumptions you’re making in a central location. That way, if an unexpected roadblock or unanticipated project risk occurs, you can quickly reference your list of assumptions. If you made an assumption that led to the risk or roadblock, your team can quickly identify the root cause of the issue by proactively discovering whether or not that assumption is true.
6. Что такое контроль стоимости завершённых работ?
На каждой контрольной точке происходит контроль запланированного значения (PV, planned value), заработанного значения (EV, earned value) и фактической стоимости (AC, actual cost). Совокупность всех запланированных значений — это базовый план исполнения . Если заработанное значение равняется запланированному, можно говорить о достижении цели. Если наблюдается значительное отклонение от расписания либо стоимости, для исправления просчётов следует предпринять соответствующие меры. Окончательная смета оценивается и сравнивается с бюджетом, просчёты выражаются в виде издержек.
Documentation for future changes
Your team should document the processes and decisions made as your project progresses. That way, the changes you make during your current project can help inform decisions on future projects. In that way, RAID logs can help you learn and utilize your experience for future challenges.
Decisions or Dependencies
Similar to the “A” in RAID, “D” can stand for either decisions or dependencies. If your project is more free-form, your team might want to highlight the decisions made to get to your solution. If your project has many intricate tasks that rely on each other, dependencies would be a more relevant choice.
Decisions are all of the concrete choices that are made along the way. These are all of the final thoughts and ideas that push a project into fruition. It’s important to document what decision was made, who made it, and why that decision was chosen. If your team uses an iterative process like kaizen, this documentation can be helpful for making improvements for future projects.
A dependency in project management is a task that relies on the completion of a different task. If there are major dependencies in a project that can prevent the project from moving forward, document them in the RAID chart. Visualizing dependencies can help your team members understand what tasks need to be completed first, before moving on to the next step. You can often find dependencies organized in a Gantt chart.
What is a RAID log?
A RAID log is a project management tool used to document any issues or problems that occur during an ongoing project. This tool is created during the project planning phase and used consistently throughout the project to document risks, actions, assumptions, issues, decisions and dependencies as the project progresses. In addition to tracking changes and increasing visibility, you can use this log during a post-mortem meeting to figure out how to prevent similar issues and challenges in future projects.
The RAID acronym stands for:
Risks
Risks are any potential problems that can have an adverse effect on the project. It’s critical to proactively identify project risks before a project begins. That way, you can identify solutions to those risks before they happen, and give your team the tools they need to understand what to do if they encounter project risks along the way. Proactively implementing project risk management can prevent major issues from developing later in the project.
This section of a RAID log is similar to a risk register, which aims to identify, analyze, and solve risks preemptively. If your team actively uses a risk register, you can implement it in the R section of the RAID log. In addition to proactive risk management, you can also use the risks section in your RAID log to document any unexpected risks as they occur. When the team identifies a risk, they should assign a clear owner to manage that issue if it comes up later in the project.
11. Что такое интегрированная модель зрелости процессов ПО (CMMI)?
CMMI — совершенствование процессов и видов деятельности в компаниях разных размеров. Содержит набор рекомендаций в виде практик. Их применение, по мнению разработчиков модели, даёт возможность достичь целей, необходимых для полной реализации поставленных задач в определённых областях деятельности.
Actions or Assumptions
Depending on how your team sets up your RAID log, the A in RAID can stand for either actions or assumptions. You can use both of these options in your RAID log, or you can choose one individually. If you’re wondering which type works best for your team, choose:
Actions if your project has a lot of moving parts.
Assumptions if it’s a long-term project that requires a lot of forethought.
Actions—or action items—are all things that need to be done throughout the duration of the project. Action items should always have a clear owner so everyone knows who is responsible for each specific item. If there are multiple owners of an action item, clearly identify which individual is responsible for which deliverable. Project managers should regularly check on open project tasks or action items to ensure that the project continues moving.
Assumptions are things that your team anticipates will go a certain way during the planning process. In regards to project management, assumptions are factors that the team is already certain about. This could be because of either experience or expertise. A good example of an assumption in project management is assuming a crucial part of a machine arrives safely and on time.
Since you can’t plan for everything, your team members have to make assumptions along the way. It’s critical to document the assumptions you’re making in a central location. That way, if an unexpected roadblock or unanticipated project risk occurs, you can quickly reference your list of assumptions. If you made an assumption that led to the risk or roadblock, your team can quickly identify the root cause of the issue by proactively discovering whether or not that assumption is true.
Assumptions
The Project Management Institute defines project assumptions and constraints as “any project factor that is considered to be true, real, or certain without empirical proof or demonstration.” The problem is that it’s tough to plan a project without making some assumptions. However, you can solve this problem by identifying those assumptions at the start of the project. This is a way of putting safeguards in place in order to minimize the impact on project delivery if the assumption turns out to be false.
One variation of the RAID log calls for “actions” and “decisions” instead of “assumptions” and “dependencies.” In that version, the actions are the things that need to be accomplished in order to complete individual tasks or respond to issues, as well as the actions that are taken throughout the project. It’s also important to assign and document owners for all the actions listed in the RAID log.
Fast cataloging
One of the major benefits of using a RAID log is the ability to catalog important information quickly in one central place. As soon as an issue occurs or a decision is made, a project manager can quickly jot down that action in the corresponding section of the RAID log.
When to use a RAID log
RAID logs are good tools to use when you start planning your project. They’re also best used consistently as your project progresses, so you can document important action items that need to be checked on, any decisions that are made, or big issues that arise.
The RAID log is helpful for quick line items, but this tool shouldn’t be your sole form of project management. Think of a RAID log as an incident log for project management—if there’s a major event in the project, document it on the RAID log. Make sure you’re combining a RAID log with a more robust project management system that keeps all of your team’s work, tasks, and plans on track.
Risks
Risks are any potential problems that can have an adverse effect on the project. It’s critical to proactively identify project risks before a project begins. That way, you can identify solutions to those risks before they happen, and give your team the tools they need to understand what to do if they encounter project risks along the way. Proactively implementing project risk management can prevent major issues from developing later in the project.
This section of a RAID log is similar to a risk register, which aims to identify, analyze, and solve risks preemptively. If your team actively uses a risk register, you can implement it in the R section of the RAID log. In addition to proactive risk management, you can also use the risks section in your RAID log to document any unexpected risks as they occur. When the team identifies a risk, they should assign a clear owner to manage that issue if it comes up later in the project.
5. Как вы оцениваете применение 3-точечных методов оценки?
Эта методика основана на 3-х различных оценочных значениях, что позволяет улучшать результат. Ожидаемое значение определяется посредством вычисления среднего из трёх:
— оптимистичного (O, optimistic value);
— пессимистичного (P, pessimistic value);
— наиболее вероятного (M, most likely value).
Decisions or Dependencies
Similar to the “A” in RAID, “D” can stand for either decisions or dependencies. If your project is more free-form, your team might want to highlight the decisions made to get to your solution. If your project has many intricate tasks that rely on each other, dependencies would be a more relevant choice.
Decisions are all of the concrete choices that are made along the way. These are all of the final thoughts and ideas that push a project into fruition. It’s important to document what decision was made, who made it, and why that decision was chosen. If your team uses an iterative process like kaizen, this documentation can be helpful for making improvements for future projects.
A dependency in project management is a task that relies on the completion of a different task. If there are major dependencies in a project that can prevent the project from moving forward, document them in the RAID chart. Visualizing dependencies can help your team members understand what tasks need to be completed first, before moving on to the next step. You can often find dependencies organized in a Gantt chart.
Pros of using a RAID log
RAID logs are a beneficial tool to have in your project management toolbox. Here are a few reasons why.
8. Что такое тройственная ограниченность?
Реализация любого проекта сопровождается ограничениями. Основные три фактора — это время, объём и стоимость. Мы можем образовать из них треугольник, где каждый фактор — это вершина, а качество — это центр:
1) проекты надо выполнять в рамках запланированного бюджета;
2) проекты надо выполнять вовремя;
3) проекты должны отвечать согласованному объёму;
4) проекты должны отвечать требованиям клиента.
Issues
Issues are problems that need consideration at the project’s outset, as well as problems you will encounter at various stages of the project lifecycle. If not properly addressed, an issue can completely derail a project and doom it to failure.
RAID logs can become cluttered
If you document every decision made in a RAID log down to the smallest individual choice, the log can quickly become cluttered and finding information can be challenging. Agreeing on the level of detail is an important distinction for your team to maintain their RAID log. Before you begin creating a RAID log, ensure your team has a clear understanding of what decisions and issues should or should not be included.
To prevent clutter, your team should decide specifically what information is the most important to document in a RAID log. This leaves only the most important information in the log, making referencing it easier for project stakeholders to find the information they need.
Cons of using a RAID log
While RAID logs are a helpful tool to use, there are some downsides to using one.
RAID logs are supplemental
Your RAID log should not be the only source of truth when it comes to project management. It’s a helpful tool to jot major decisions, key dependencies, and any issues that come up along the way. However, if you’re looking for more granular information about project specifics, using something like a project plan may suit your needs better.
In addition to a RAID log, make sure your team also has a centralized tool where all of your work information lives. That way, every team member—regardless of department or function—can access the project information they need. The best way to do this is with a work management tool.
What is a RAID log?
A RAID log is a project management tool used to document any issues or problems that occur during an ongoing project. This tool is created during the project planning phase and used consistently throughout the project to document risks, actions, assumptions, issues, decisions and dependencies as the project progresses. In addition to tracking changes and increasing visibility, you can use this log during a post-mortem meeting to figure out how to prevent similar issues and challenges in future projects.
The RAID acronym stands for:
Cons of using a RAID log
While RAID logs are a helpful tool to use, there are some downsides to using one.
Example of a RAID log
Here’s a visual RAID log example:
This example keeps it pretty simple, but the project manager can decide the level of detail each item in the log will have.
Alternatively, you can break out each category of the log into its own tab, section, or standalone document. Here’s a risk section from another RAID log example that’s much more detailed:
1. Что такое RAID в рамках управления проектами?
RAID расшифровывается как риски (R, risks), допущения (A, assumptions), проблемы (I, issues) и зависимости (D, dependencies). Под аббревиатурой RAID понимают жизненно важные компоненты, которые должен знать любой project-менеджер. Во-первых, всегда есть риски, поэтому управляющий проектом должен уметь выбирать меньшее из зол. Во-вторых, пока допущения по действиям и оценкам ясны не будут, вероятность возникновения неприятных ситуаций весьма велика. В-третьих, проблемы, как и зависимости, ограничивают выбор действий.
13. Что такое реестр рисков?
Это документ, включающий в себя все выявленные риски проекта, а также список обязательных и потенциальных действий.
When to use a RAID log
RAID logs are good tools to use when you start planning your project. They’re also best used consistently as your project progresses, so you can document important action items that need to be checked on, any decisions that are made, or big issues that arise.
The RAID log is helpful for quick line items, but this tool shouldn’t be your sole form of project management. Think of a RAID log as an incident log for project management—if there’s a major event in the project, document it on the RAID log. Make sure you’re combining a RAID log with a more robust project management system that keeps all of your team’s work, tasks, and plans on track.
Documentation for future changes
Your team should document the processes and decisions made as your project progresses. That way, the changes you make during your current project can help inform decisions on future projects. In that way, RAID logs can help you learn and utilize your experience for future challenges.
What is a RAID log?
RAID is an acronym that stands for risks, assumptions, issues, and decisions. That’s precisely what a RAID log helps project teams identify and track during the planning and execution phases of a project.
Let’s look a little more closely at each element of the RAID log.
Actions or Assumptions
Depending on how your team sets up your RAID log, the A in RAID can stand for either actions or assumptions. You can use both of these options in your RAID log, or you can choose one individually. If you’re wondering which type works best for your team, choose:
Actions if your project has a lot of moving parts.
Assumptions if it’s a long-term project that requires a lot of forethought.
Actions—or action items—are all things that need to be done throughout the duration of the project. Action items should always have a clear owner so everyone knows who is responsible for each specific item. If there are multiple owners of an action item, clearly identify which individual is responsible for which deliverable. Project managers should regularly check on open project tasks or action items to ensure that the project continues moving.
Assumptions are things that your team anticipates will go a certain way during the planning process. In regards to project management, assumptions are factors that the team is already certain about. This could be because of either experience or expertise. A good example of an assumption in project management is assuming a crucial part of a machine arrives safely and on time.
Since you can’t plan for everything, your team members have to make assumptions along the way. It’s critical to document the assumptions you’re making in a central location. That way, if an unexpected roadblock or unanticipated project risk occurs, you can quickly reference your list of assumptions. If you made an assumption that led to the risk or roadblock, your team can quickly identify the root cause of the issue by proactively discovering whether or not that assumption is true.
What is a RAID log?
A RAID log is a project management tool used to document any issues or problems that occur during an ongoing project. This tool is created during the project planning phase and used consistently throughout the project to document risks, actions, assumptions, issues, decisions and dependencies as the project progresses. In addition to tracking changes and increasing visibility, you can use this log during a post-mortem meeting to figure out how to prevent similar issues and challenges in future projects.
The RAID acronym stands for:
RAID logs have to be updated regularly
A RAID log is only up-to-date when a project manager updates it. If a project manager does not consistently add new information in real time, the RAID log becomes obsolete. This can be challenging if a project manager is unable to update the log consistently. Outdated information can create confusion for other stakeholders, so it’s important to have consistent messaging throughout all forms of communication.
How to implement a RAID log
As you can see from the examples above, you can set up a RAID log using a simple spreadsheet. Each element of the RAID log can have its own tab, or you can put everything together on the same tab for smaller, less complex projects.
When it comes to maintaining the RAID log, the PM doesn’t have to be the only one inputting new data. Team members, project sponsors, managers, partners, and other stakeholders may all be able to access, update, and review the RAID log to help relieve some of the load from the project manager and ensure that critical RAID info doesn’t fall through the cracks.
7. На что должен обращать внимание project-менеджер для повышения эффективности управления задачами?
Выделяют следующие сферы знаний:
— управление предметной областью;
— планирование распределения ресурсов;
— использование методики «Шести Сигм»;
— контроль материально-технического обеспечения;
— улучшение процесса работы;
— сравнительный анализ производительности;
— планирование показателей качества;
— анализ первопричин отклонения от плана.
Templatize your RAID logs
It's easy to create a RAID log template that fits your team’s needs. In the event that a new project manager comes along or you are training someone on your team’s important processes, the general concept of a RAID log is simple. RAID logs are designed to be used repeatedly. The easiest way to do this is to make a template that best fits your team’s needs and use that same template for every project.
What are the disadvantages of using a RAID log?
One disadvantage to a RAID log is that it adds one more item to the project manager’s already heaping plate. This is why PMs must monitor their dependency on the RAID log and the amount of time spent compiling and reviewing the log to ensure it doesn’t encroach on other responsibilities.
9. Что такое система поддержки решений?
Система этого типа часто используется в корпорациях и основана на информационной системе управления. Есть два типа СПР — неструктурированная и структурированная. СПР соединяет множество блок-схем в организационном процессе, её можно сформулировать и построить и статистически, и стохастически.
Issues
Issues are problems that occurred during the project that you did not expect. Issues are different from risks because you don’t expect them to occur. Risks are a potential problem that you anticipate, while issues pop up unexpectedly. It’s important to track issues as they occur so your team can refer back to how the issues were resolved. If future issues arise because of this initial issue, documentation can help your team identify the root cause.
Pros of using a RAID log
RAID logs are a beneficial tool to have in your project management toolbox. Here are a few reasons why.
RAID logs have to be updated regularly
A RAID log is only up-to-date when a project manager updates it. If a project manager does not consistently add new information in real time, the RAID log becomes obsolete. This can be challenging if a project manager is unable to update the log consistently. Outdated information can create confusion for other stakeholders, so it’s important to have consistent messaging throughout all forms of communication.
Using software for a RAID log
Creating a RAID log with work management software like Asana can help you organize all of your log items consistently. By clearly defining deadlines, stakeholders, and action items, your team will be able to get back to accomplishing the work they do best.
Project management is simple when everything goes smoothly. But that’s not always the case. When things get rough, it’s important to document the changes that happen in the project. This can help your team track changes, learn from these challenges, and apply that information to the next project.
In this article, we’ll explain what a RAID log is and why these logs are great tools to use for project management.
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